Have there been occasions when you have felt restrained due to the manual tracking and management of your employee time and attendance? Fret not; you are not alone. Many business owners have gone down the path of manual time tracking only to discover that it leads to the ineffective and inaccurate management of their most precious asset, their human resources. The good news is you still have time to break free from the shackles of manual time management. With an automated employee time clock system, you can utilize your human resources in a much more streamlined way.
What are the shortcomings of manual time and attendance?
Manually managing your employees’ time can be challenging, time consuming and expensive, especially when it comes to time tracking and reporting. Let’s tackle the tracking part first. Be it with paper time sheets or mechanical time clocks, there is no denying the fact that there is no way of being 100% sure that the time reported by your employees is correct. If you use paper time sheets, employees can round up their actual hours as they please. Tardiness and low performance become standard practices at the workplace and HR executives and employers are simply unable to do anything about it.
Automated time tracking software systems, on the other hand, are able to track your employees’ time and attendance in the most accurate manner possible thanks to features like biometric technology. When your employees punch in using unique traits like their fingerprints or their faces, there is less possibility of inaccurate data or fraudulent work hour claims. As a result, employees become more accountable and productive. Most importantly, your business stops bleeding revenue caused by time theft and becomes more profitable.
When we scrutinize the management side of your employee time tracking, manual methods once again emerge as being inadequate and ineffective. First, you have to manually check which employees are present and what time they punched in. And if an employee that was entrusted with an important job is absent without prior notice, you have no way of being aware of the fact other than making it a point to check for yourself.
An automated employee time clock system that is cloud based can create real-time alerts if an employee is late or absent. This enables you to assign mission-critical tasks to available employees if the original recipient of the task is absent without prior notice. In addition, you are able to do better roster planning and employee scheduling. Time tracking software also allows you instant access to information regarding unpaid leaves, sick leaves and other important employee work hour data.
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